Outlook auto-categorize by sender (Newsletter / Receipt / Notify / Personal)
Auto-categorizes inbox by sender pattern: newsletter, receipt, notification, personal. Quiet inbox in 1 day.
What's actually happening behind the scenes.
Outlook's color categories are the most underused inbox feature. They label mail without moving it, so you can scan a noisy inbox and instantly see what's a receipt vs a newsletter vs a person. This automation creates four color categories — Newsletter, Receipt, Notify, Personal — and writes a registry of sender-pattern rules that auto-tag every incoming message. Newsletters get yellow, receipts get green, notifications get gray, real humans stay uncolored (so they pop visually). The discovery interview is the difference between this being a generic stock setup and being yours: you tell us your top 20 senders this month and which feel like noise; we use those EXACT patterns instead of our defaults. You also flag senders that should NEVER get categorized (your VIPs) so the rule can't hide them. Pair with outlook-folder-setup for the full triage system.
Tell us how YOU work today. Then we tailor it.
Before this automation goes live, we ask 6 questions about your current workflow. The setup that lands in your account reflects YOUR answers — not a generic default. Preview the questions below; you'll fill them in after starting setup.
- Q1.
Category names (we'll respect what you already use)
sub-questions: , , , - Q2.
Newsletter / digest senders (domains or full addresses, one per line)
Look at your top 20 senders this month — which ones do you skim, never reply to, and could batch-read on a Sunday? Those are newsletters. We'll match these patterns against From: addresses.
textarea - Q3.
Receipt / billing senders
textarea - Q4.
Notification / alert senders (machine-generated)
textarea - Q5.
Senders to NEVER auto-categorize (VIPs — must stay uncolored)
If a VIP's newsletter pattern accidentally matches one of the rules above, this list overrides it.
textarea - Q6.
Categorize existing inbox mail too?
yes / no
What we promise. And how we back it.
Live in 5 days or you don't pay
If we can't get your AI Secretary live and replying in your real account within 5 business days, we refund and walk.
Standard OAuth only
Every connection is revocable from your provider's settings. We never store passwords. Read-only where read-only is enough.
30-day money back
Refund within 30 days, no support-ticket gauntlet. Submit a one-page form and we process it within 2 business days.
Ready to install Outlook auto-categorize by sender (Newsletter / Receipt / Notify / Personal)?
Available on Quick Wins ($299/mo). 5 days to live, or your money back.