Outlook Priority / FYI / System folders
Builds your inbox triage system: VIP, FYI, System folders. Foundation for auto-routing rules.
What's actually happening behind the scenes.
Most full inboxes mix three different things: stuff that needs a same-day human reply (VIP), stuff you want to read eventually (FYI — newsletters, updates), and stuff a machine sent you (System — receipts, alerts, password resets). They share one inbox so the urgent gets buried under the routine. This automation creates three dedicated folders inside Outlook: Priority for VIP senders, FYI for low-urgency reading, and System for machine-generated mail. It's the foundation layer — pair it with auto-categorize-by-sender to actually route incoming mail into them automatically. The discovery interview asks for your current folder names (we'll match yours, not impose ours), your VIP senders (so VIPs always reach Priority no matter what), and whether to backfill existing inbox mail or only sort new arrivals. Idempotent: safe to re-run with different inputs to refine the setup.
Tell us how YOU work today. Then we tailor it.
Before this automation goes live, we ask 3 questions about your current workflow. The setup that lands in your account reflects YOUR answers — not a generic default. Preview the questions below; you'll fill them in after starting setup.
- Q1.
What do you call these folders today (or what would you like to call them)?
We respect your existing names. If a folder doesn't exist yet, we'll create it.
sub-questions: Priority / VIP folder name, FYI / read-later folder name, System / receipts folder name - Q2.
VIP senders — people / domains who should ALWAYS land in Priority (one per line)
We'll never auto-categorize these into FYI or System even if their pattern looks like a newsletter.
textarea — e.g. ceo@bigclient.com\n@partner-firm.com\nmom@gmail.com - Q3.
Sort the inbox you have today, or only new mail going forward?
yes / no
What we promise. And how we back it.
Live in 5 days or you don't pay
If we can't get your AI Secretary live and replying in your real account within 5 business days, we refund and walk.
Standard OAuth only
Every connection is revocable from your provider's settings. We never store passwords. Read-only where read-only is enough.
30-day money back
Refund within 30 days, no support-ticket gauntlet. Submit a one-page form and we process it within 2 business days.
Ready to install Outlook Priority / FYI / System folders?
Available on Free trial (Free). 5 days to live, or your money back.